Timo Peltola

Timo Peltola

24.12.2020

Attendee Guide

Tässä oppaassa neuvomme Neomeetin käyttöä osakkaan näkymästä.

TABLE OF CONTENTS

We recommend Google Chrome, Mozilla Firefox or Microsoft Edge.

MEETING INVITATION

You will receive an invitation email from kokous@neomeet.fi, invitation includes your
personal link to the meeting.

LOGIN

By logging in to
www.kokouskutsu.fi you can
browse upcoming, ongoing and old
meetings

Log in to the site with your phone
number. You get a one-time login code
via SMS every time when you login to
Neomeet.

MAIN VIEW

You can view upcoming and ongoing
meetings from the first option.

You can browse new meeting
invitations and choose how you want
to participate from the meeting
invitation menu.

In the archives you will find
documents and meeting minutes
from previously held meetings.

In the Ongoing Inspections menu, you will find the documents that require your inspection.

SIGN UP HOW YOU WANT TO JOIN

Once you have received a new meeting invitation, you will be able to choose how you plan to attend the meeting. Pre-sign in must be made no later than 60 minutes before the start of the meeting. Press to select a meeting.

Paikallaoleva’ means that you will
attend the meeting physically at the
specified location.

Etänä’ means that you’ll use
Neomeet to participate.

En osallistu’: You will not attend
the meeting.

 Or you can make issue a power of
attorney (valtakirja), in which
case the person you nominate will
have your voting rights.

 ‘Tarkista esityslista ja
dokumentit’ means that you can
view the meeting’s agenda and
attachments.

POWER OF ATTORNEY

Is the representative a partner of the household company.

YES

If the desired person is a partner in the housing association, enter the name of the shareholder in the search field. Then select a shareholder from the list and confirm the selection.

NO

If the named person is not a member
of the housing association, then you
need to fill in their information. The
representative will receive an invitation
and a link via SMS and email

LOGGING IN TO THE MEETING

You can log in at www.kokouskutsu.fi or with an invitation link from the invitation email or SMS. Attendance will be opened 60 minutes before the meeting.

You can see how many attendees have
arrived in the meeting. You can also view the agenda and documents.

Check the agenda and documents

Microphones are not active at this stage. The meeting will start automatically when the property manager opens the meeting.

Note that your mic is muted by default on its own, as well as by the organizer. Both mutes must be removed to make your voice heard.

MEETING PROGRESS AND FUNCTIONALITIES

You can see which agenda point is going.

Send message to organizer / secretary during the meeting.

Ask for a speaking turn by raising your hand.

Agenda documents are all so available

Before you talk, remember to unmute yourself. The secretary needs to unmute your microphone as well.

FUNCTIONS OF THE CHAIRMAN

You will be notified if you are chosen to be chairman.

The chairman’s outlook is changing. In the view, you can see the participants, comments, and requests to speak.

INSPECTING DOCUMENTS

If you have been elected to be an inspector or chairman, you will get a new menu button on the front page. From there, you can inspect and sign meeting minutes.

During inspection, you can add comments on agendas and then pass it on to the chairman.

If a digital signature is required, you will be directed to Visma Sign’s electronic identification.

Links to guides:
Isännöitsijän opas

Support form: Tukilomake
Support email: tuki@neomeet.fi