Siina Surakka

Siina Surakka


What You Need To Know About Real Estate Virtual Assistants!

Do you want to know how real estate virtual assistants using interactive video conferencing tools can help improve your business? Well, here is what you need to know!

What You Need To Know About Real Estate Virtual Assistants - Neomeet

Like any other high-producing agent, you are busy. Now, it might have been all fine back when you got one or two transactions per month. But now, with at least 30 deals a month, your system seems to be cracking. Yes, we do believe in the “hustle,” but no healthy business should make you work 60 hours or more in a week. 

If you work that much, then it means you are giving up valuable time with your friends and family and other things that make life beautiful. So if you want to optimize your business and make money without overworking yourself, you need a real estate virtual assistant. But where do you start? What sort of virtual assistant should you hire? How can you make it a worthy investment? 

Well, we here at NeoMeet specialize in providing businesses with the best interactive video conferencing solutions, and one of the most popular uses for our service is for real estate virtual assistants. 

So we know all there is to know about finding success and taking your real estate business to the next level with a virtual assistant. In the following passages, you will find everything from the necessary real estate virtual assistant skills they need to have and the best practices. So without further ado, let’s begin!

What Is A Real Estate Virtual Assistant?

Success comes from growth; a real estate virtual assistant is key to growing your operation. So what does it mean to be a real estate VA? Well, they are business admins who essentially act as your right hand. 

Real estate VAs can do a wide range of tasks for your business either in-person or remotely using interactive video conferencing solutions. They can provide services like lead gen and database management, finance, and marketing. 

When you delegate, you have to make sure that there is a process and a procedure in place to recover your time. Once you have a repeatable process in place, you can use it for the rest of your career. Now, you may think that it’s somehow more manageable or cost-effective if you do it all yourself, but trust us, it’s not. 

If you want to grow, then you have to have a division of labor. Make sure you are not the only one spending mornings and afternoons scheduling meetings, organizing paperwork, or updating your listings. Alone, how many calls could you make? How many follow-ups could you do? How many more deals could you close? 

Well, with a real estate virtual assistant, you could do more, bringing in more growth! You will have more time to do high-impact work that contributes more to your revenue when you have a real estate VA. You can look up any top agent with a 7-8 figure status and see that VAs are their best-kept secret. 

First, however, you have to make sure you do things right. Before you hire a VA, make sure that you have a step-by-step process that lays out precisely what you need them to do. Remember, you will find plenty of real estate VAs out there but finding someone who will fit into your operation is an entirely different story. 

What Skills & Services Should A Real Estate VA Perform?

Suppose you are thinking about hiring a real estate virtual assistant and handing them the keys to your operation, from lead nurturing to content production and transaction coordination. In that case, you will be making a mistake. 

You have to define their roles clearly and outline the outcomes you want from the tasks. For example, if you wish to help with the lead response, make sure you create a map and list all the functions and responsibilities for a dedicated ISA. 

However, if you want a killer admin who can take the lethargic tasks off your plate, then you will need to narrow down the job description for your VA. Outline the top 3-5 tasks of each key function you need them to assist with. Here are some of the top skills a real estate virtual assistant should have:


Marketing is a significant part of doing your real estate business, but it’s also one of the most time-consuming parts of it. Your real estate VA can handle most marketing tasks at hand, leaving you free for tasks that only you can do. Your real estate virtual assistant can help you with:

  • Creating buyer’s packets and powerpoints
  • Sending mailers to your spheres of influence
  • Graphic design for digital and print assets
  • Scheduling or even writing blog posts
  • Researching content ideas
  • Updating your website
  • Scheduling email
  • SEO updates
  • Posting, updating, and advertising on social media
  • Tracking marketing analytics


No one likes to juggle everything from projects, deadlines, and scheduling. That’s why having a virtual assistant to help with day-to-day real estate operations is a must. It will be even more impactful if you hire a virtual assistant familiar with the real estate industry. There are plenty of operational tasks that your real estate virtual assistant can help you with. Here is a list of tasks they usually specialize in:

  • Data entry (MLS, CRM, reporting, etc.)
  • Listing presentations, coordination, and updates
  • Collecting feedback from your clients and team members
  • Basic bookkeeping, including I&E and P&L tracking
  • Preparing sales and performance reports
  • Managing contracts, agreements, and other documents
  • Scheduling showings and services (photographers, inspections, etc.)
  • New agent recruiting and onboarding


You are sadly mistaken if you think that real estate virtual assistant skills are limited and don’t translate to sales. You will be surprised how well the right real estate virtual assistant can help you with sales. Now some responsibilities will require a higher level of English fluency, but you can get most of the tedious work out of your way with the skills of your real estate VA. Here are some of the sales tasks they can help you with:

  • Researching buyer & seller leads
  • Updating your CRM with notes on leads
  • Prospecting and cold calling
  • Following up with leads
  • Setting appointments
  • Updating sellers on weekly performance


As versatile as real estate virtual assistants are, there are the standard virtual assistant tasks. There are typical responsibilities and duties you’d give to your secretary or personal assistant. Your real estate virtual assistant can be your very own Pepper Potts to your Tony Stark. Here are some of the administrative skills that your real estate VA can help you with:

  • Responding to emails and/or inbox triage
  • Setting up meetings
  • Receptionist duties (like answering incoming calls)
  • Recording meeting minutes
  • Managing your calendar
  • Personal admin (holiday cards, organizing family events, etc.)

Best Practices For Hiring Real Estate Virtual Assistants

Best Practices For Hiring Real Estate Virtual Assistants - Neomeet

Remember that before you go vet real estate, virtual assistants, you should get everything in order. That way, you will clearly outline your needs and set clear expectations from the beginning. Once you do that, you will review deliverables and ensure that all the tasks are executed with precision on point. There are plenty of tools out there that you can use to track and monitor your real estate virtual assistant’s work. 

However, if you can set your goals and expectations correctly, you wouldn’t need to become Big Brother. To help you with that, make sure you create a custom business process and then start to assess key bottlenecks, find out the exact tasks and outcomes that will solve those bottlenecks, and get more deals flowing in. 

Make sure that when you write the job description, you list out the skills and requirements for your real estate virtual assistants with clear outcomes. Now, if you will hire a real estate VA yourself and not through an agency, you will need an independent contractor agreement in place that both parties sign. 

It’s one of the best practices when hiring real estate virtual assistants as it gives you legal protection along with helping in making things official in terms of ensuring the contractor knows what they should be doing. You can also include a non-disclosure agreement or an NDA to ensure the contractor doesn’t divulge secrets to competitors or pull any of your data.

The Best Interactive Video Conferencing For Real Estate VAs

So there you go, those are all that you need to know about real estate virtual assistants and their skills. As you can see, they can do a lot for your real estate company, and if you are looking to take your company to the next level, you should look into hiring one. 

Since real estate virtual assistants usually communicate with you remotely, you will need a comprehensive interactive video conferencing solution to ensure seamless collaboration. That’s where NeoMeet comes in. We are one of Finland’s best video conferencing solutions, and one of our most popular client demographics is real estate virtual assistants. 
So if you need comprehensive video conferencing solutions for your real estate VA then get in touch, and we will help you out. Also, if you have any other questions regarding our video conferencing solutions or want to know more about real estate VAs, then drop them in the comments below or hit us up on our socials, and we will answer them all for you. And with that being said, that’s about all we have for you today. We will come back with something new for you soon. Until then, see ya!

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