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Whenever you are hosting an online team meeting or a video call, there are times you will need to share your screen to get your point across. Screen sharing software allows project managers to give presentations and collaborate with their team for specific files in real-time. Along with the option to see another person’s screen, the best software for screen sharing usually has features that will let you annotate and edit files, make notes on a whiteboard, or control an employee’s desktop remotely.
Neo Meet is a video conferencing solution that offers screen sharing to businesses and many other features that ensure a virtual meeting is productive. So we know all there is to know about software to share screens, and we thought we should let you know the best ones out there that you can use for your team. In this video conferencing guide, we will list the best software you can use that is compatible with any smart device, be it a phone, tablet, or a pc. But before we start the list, let’s first talk about whether or not screen sharing is safe or not. So let’s check it out!
Two of the top security issues with screen sharing and team communication are Zoombombing and remote desktop hacking. We always recommend choosing a screen-sharing software that offers end-to-end encryption, two-step authentication, and brute force protection to avoid these issues.
The best screen-sharing software on the market will usually have password protection, access control, and code signing security. You should also think about user privacy when choosing the screen-sharing software for your company. Another feature that can come in handy is sharing single applications or documents instead of an entire desktop.
It should have restriction settings that limit or select the specific users who can request to control or share your screen. You should also look into privacy compliance requirements. Make sure the software you choose has HIPAA and HITECH data encryption to comply with legal privacy regulations, and that is the best way to ensure screen sharing safety. So now that security is taken care of let’s get into our list of the best software for screen sharing!
AnyDesk is one of the best screen sharing and video conferencing software, and it works across multiple platforms like iOS, Chrome, Windows, macOS, and Android. Meaning it’s compatible with smart devices. It has a limited free version and is primarily for screen sharing, but if you want to use the full features it offers, then you have to take up its paid plan.
AnyDesk allows users to whitelist users for unattended access, meaning anyone with the password can access their screen remotely at any time. It’s the perfect feature that ensures IT departments that work towards resolving in-house software problems. The video conferencing and screen sharing software has a drop-down menu for all the elements to provide a complicated interface that doesn’t clutter the screens.
You will also find a list of any past devices you’ve established connections with to ensure seamless reconnection. It is one of the best software for screen sharing because of its low latency, high frame rates, and compatibility even with low bandwidth. It has strong host controls that provide excellent security and user limitations. You as a host will have complete control of things like remote mouse control, audio access, and remote keyboard control. So if you are looking at software for AnyDesk can be the perfect candidate.
Screenleap is a stripped-down free screen sharing software that is compatible with any mobile and desktop device. You can just download the app and start sharing your screen with others. While it isn’t ideal for complete team collaboration, limiting you to only screen sharing. If you don’t want to download the app or don’t want to share the screen yourself, you can access another user’s screen through another user’s share code.
It is compatible with all devices like Mac, Windows, Chrome, iOS, and Android operating systems. Screenleap’s free plan allows up to 8 users to meet for a maximum of 40 minutes per day, and you can schedule up to two meetings and swap presenters. However, you cannot share remote access to their screen or access audio. Screenleap doesn’t offer screen recording options on its free version, but you can find them on paid Basic, Pro, or Premium plans.
The Chrome Remote Desktop is one of the best free screen sharing software out there, and the screen sharing and remote control app are compatible with Windows, Linux, OS X, Mac iOS, and Android operating systems. However, it is only limited to screen sharing. One drawback is that it’s a Chrome extension, meaning you will need to use Chrome to use this screen-sharing software. Even though it doesn’t have remote printing capabilities, it does provide unattended access, audio sharing, and clipboard syncing.
You can choose a 6-digit pin to enable remote access and then provide a one-time access code to allow others to see your screen and have remote control privileges. It also saves previous device data for easy future access. While it is relatively simple to install and use, there are a few complaints against it where users had problems like screen and audio lag time and frequent issues with establishing a stable connection.
Another free desktop screen-sharing app you should know about from this video conferencing guide is MingleView. It allows for an unlimited number of meetings without additional team collaboration features. You don’t even have to download it. Simply share screens using a six-digit access code. Its features include remote control access, live chat, and a list of meeting room participants. However, it doesn’t support keyboard shortcuts or offer audio. While there is no IOS version, you can find an Android version on Google Play Store and the Windows version.
GoToMeeting is a fantastic video conferencing tool that works perfectly as an excellent team collaboration tool and one of the best screen-sharing software. It’s perfect for everyone and supports both desktop and mobile devices and a chat messenger tool. GoToMeeting features also allow up to three participants to meet via video or audio calling for a maximum of 40 minutes.
While the screen sharing and remote access option is perfect, there are paid plans that ramp up and work as one of the best web conferencing tools in the market today. It allows users to share singular applications or their entire screens with other team members while also giving you access to the shared screens via the GoToMeeting app or Google Chrome. If you want to record the meetings, you can, but to fully access the recording feature, you will need to upgrade to the paid plans.
Drovio is a free desktop-only screen sharing and remote control app, and it has both free and paid versions compatible with Windows and macOS. Its multiple mouse cursors feature is unique, and it allows everyone in the meeting to control their mice when screen sharing.
However, we have to warn you that Drovio isn’t really a fully-fledged team collaboration tool, and it only offers screen-sharing features. The best part is that if you are not sharing your screen, then you won’t need to download it and can access the meeting through your browser with the shared link.
TeamViewer is a mobile and desktop monitoring and management remote access tool that focuses on IoT device control in addition to screen sharing. It’s widely known as one of the best screen-sharing software because of its fast file transfer capabilities, ability to distinguish between file types, and comprehensive cross-platform coverage. However, you can only use mobile screen sharing and remote access with the paid versions.
Cisco WebEx is one of the most popular team collaboration software that offers free screen sharing in addition to several other communication tools, like video conferencing and app integration. What sets itself apart from Zoom, which has become the most popular screen-sharing software, is its free screen sharing feature. That’s why companies that are looking to record meetings for onboarding or HR training prefer Cisco WebEx to Zoom. Along with that, it has no time limit on user meetings and allows for up to 100 meeting attendees.
In addition, it has a wide range of features like screen sharing, where you can choose to share your entire desktop or a singular app or file plus, and it has remote control access, edit files in-app and in real-time, and create, share, and save whiteboards. You can even share web pages and videos and provides a chat messenger tool. The WebEx screen sharing software is compatible with Android and iOS mobile devices and Microsoft and Mac desktop computers, plus it’s HIPAA/BAA compliant.
Zoom has fast become one of the best team collaboration software and is the most popular screen-sharing software in the market. It has a wide range of features like chat messaging, whiteboarding, and screen sharing. Zoom is popular for use in education when collaborating with a remote team or to train employees in real-time. The free plan for Zoom provides an unlimited number of one-on-one meetings, but it has a 40-minute cap on meetings between 3 or more team members.
With Zoom, you will be able to share the entire desktops or specific files and applications with other users and offer free co-annotation, Slack integration, plugins, whiteboarding capabilities, and in-app file editing via screen share. Zoom user can share their screen or view the screens of others on both desktop and mobile devices. The free version has features like keyboard and mouses remote control features and audio/video streams, and screen sharing, making it one of the best free screen sharing software you can use for your business.
NeoMeet is a Finnish web conferencing software that is changing the business landscape in Europe. It offers all the features of Zoom, along with screen sharing capabilities. In addition, it has a feature that lets you quickly look up “upcoming meetings” and “condominium archives,” and you can access them via a link in your e-mail or text messages.
The best part is you don’t have to download any app as it’s web-based software for screen sharing, along with it being a team collaboration tool. It will also sync your calendar with updates about the meetings. Furthermore, you can use NeoMeet to vote, share, sign, and appoint proxies making it a versatile screen-sharing app. You can find more about NeoMeet in its FAQ section. So make sure to check it out.
So there you go, those are the best software for screen sharing. Make sure you do some in-depth research on the software and apps listed here to make the best decision for your business or organization. Remember that there are other screen-sharing apps as well, so you can look into them to see if they better fit your needs.
Now that concludes our video conferencing guide about screen sharing software. If you have any questions regarding screen sharing, don’t hesitate to contact us. You can also drop your comments in the comments below or hit us up on our socials, and we will help you out. And with that being said, that’s about all we have for you today. We will come back with some new things for you soon. Until then, see ya!