Siina Surakka

Siina Surakka


How To Set Up Virtual Team Meeting Agenda

Setting up virtual team meeting agenda is tricky for any manager. We have rounded up a few effective tips to make any virtual meeting engaging.

How To Set Up Virtual Team Meeting Agenda - Neomeet

Do remote team meetings ever leave you struggling to keep up? Or end up with 20 minutes of chat that you could have handled in a quick 1-to-1 conversation? If the remote team meeting agenda is vague, remote team members may find it challenging to stay focused.

How can virtual team meeting agenda help your team?

The remote team meeting agenda should outline what will be discussed during each remote team meeting. Keep remote team meetings on track by using this team template for remote teamwork.

A remote team meeting agenda can help manage expectations and ensure everyone stays aligned about priorities, deadlines, any roadblocks, and next steps.

It also provides an excellent opportunity to review progress made since the last time out. Team members can ask questions or report on specific areas they are working on before moving on to the next topic.

As remote work is all about working from separate places, thus remote team meetings can be challenging if they aren’t planned properly. It’s easy for remote team members to get out of sync when the meetings lack structure. A virtual meeting agenda template can help you achieve your desired outcome for your remote team meeting.

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How to create virtual team meeting agenda?

Virtual team meetings using different communication platforms like Slack can create a custom emoji reaction. If you mention a task in the remote work plan that someone is responsible for completing, then having an emoji reaction set up allows them to quickly acknowledge the task without interrupting the flow of the remote teamwork session.

This ensures essential tasks are addressed right away instead of being forgotten about until later on when it may be too late to take action on them!

A remote team agenda template is a great way to keep remote teamwork running smoothly. It’s a good idea to include a meeting recap in your remote work recap template. This can be as simple as stating what was accomplished during the remote team meeting and any deadlines set for upcoming remote teamwork sessions.

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Creating an agenda might seem like extra work, but it helps the virtual team stay on track and makes sure everyone has an opportunity to contribute. As you’re planning out what should go into your remote teamwork agenda, make sure it includes these three things:

  • A review of the previous remote teams meeting (what was accomplished? What are some roadblocks?)
  • A review/update on project status (are there any milestones coming up or problems that the virtual team needs to know about?)
  • A brainstorming session (what are some remote teamwork ideas or remote project tasks you can discuss?)

A remote meeting agenda should never take longer than 15 minutes.

If you are still discussing priorities, deadlines, roadblocks, or next steps at that point, you might want to consider breaking off into smaller discussions with 1-on-1 calls between specific team members instead of including everyone in the discussion.

Having clear deliverables for every remote team’s meeting makes it easier for remote teammates to keep on track during their workday without interrupting progress on other project areas.

It also reassures the remote team manager that things are getting done! The same tips apply for remote meeting agendas as remote work agendas:

  • Make sure remote team members know why each remote teamwork agenda item is essential and what will be achieved through its completion.
  • Set clear deadlines and expectations, so remote teammates have a sense of urgency and prioritize their workload accordingly.
  • Ensure remote team members feel comfortable speaking up if there’s an issue that needs to be addressed.

Do you know that a few games can make any virtual meeting engaging?

Tips for creating virtual team meeting agenda ideas

Tips for creating virtual team meeting agenda ideas - Neomeet

Virtual team meetings can be held in a virtual environment or live online. A virtual meeting agenda helps the team members stay on task and feel productive throughout the meeting. Here are some virtual team meeting agenda ideas for you to consider:

  1. Introduce yourself– The first item on the virtual team meeting agenda should be introductions of all the team members. You can introduce yourself by presenting an image or using video conferencing software like Neomeet to allow virtual teams to meet each other face-to-face.
  2. Review minutes from last meeting – Before proceeding with new business, have everyone review the notes from the previous virtual team meeting to ensure that everyone agreed about what was discussed at that time.
  3. Discuss critical milestones achieved since the last virtual team meeting – Virtual teams should understand the meeting objectives and track the progress made.
  4. Discuss new virtual team business– After reviewing the notes from the last virtual team meeting, team members can work on new projects or tasks. Remember to keep virtual meetings short and productive, so the employees do not get bored and become unproductive.
  5. Wrap up– Conclude your brief virtual session with a review of action items for each member of the virtual team, as well as deadlines for when these tasks are due.
  6. Set next upcoming virtual meeting date/time– Schedule your next upcoming virtual team meeting based on your general availability to meet again at a mutually agreed upon time.
  7. End virtual team meeting– Virtual teams should know when the virtual team meeting is over to prevent members from entering overtime virtual work.

Final words

Set up your virtual team meeting agenda way before the meeting so that you can get the maximum output from your team. No matter how big your team or how complicated the meeting agendas are, Neomeet can help you organize and streamline the meeting smoothly.

You will find it easier to work with a team when everyone is on the same page. And only proper execution of generating virtual team meeting agenda ideas can help you get that.

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